Review and Edit Outlook Emails with Copilot

Transcript

When you use Copilot to generate email, text, it doesn't always get it perfect the first time. Let's say I'm the manager of a hotel and I want to draft a message to my colleague, Harry, about a guest complaint. I'm going to create a new email, Control N, I'm then gonna press Alt I to open Copilot or click on the skittle.

Now I'm gonna type in my prompt and click the arrow to generate. Now this response is pretty good, but we can make changes. We could ask Copilot to generate another version of the email by simply clicking on Retry. The new draft of the email will generated as version two, and we can cycle between both versions and choose the one that we prefer.

We can also ask Copilot to make the response shorter or longer. We can change the tone. So let's be a little bit more direct here. And each time that we make a change, a new version of the email draft is generated. So you can really pick and choose which one you prefer, and then click Keep it. And that's it.

We are all done.

Our aim is to ensure that everyone has an excellent learning experience. With this in mind, here are some tools which might help you to achieve this:

Using the NVDA or JAWS screen reader for learners with vision loss.

Using Texthelp Read & Write for learners with dyslexia or other reading difficulties.

Please note that all downloads and links in the module will open in a new tab.

Accessible alternatives

To ensure that everyone has a great learning experience, all the learning and activities are accessible or, where required, are supported by accessible alternatives.

Copilot makes it easy to revise, compare, and improve your message without starting over.

Press Ctrl + N to open a new email and then press Alt + I or click the Copilot icon to open the prompt pane.
Type your prompt describing the email you want and click the arrow to generate the first draft.
Click "Retry" to create a new version if the first draft isn’t quite right.
Adjust tone or length using Copilot's options, like “Make shorter” or “Be more direct.”
Compare drafts, choose the one you prefer, click “Keep it,” and make final edits if needed.

What happens when you click “Retry” after generating an email draft in Copilot?

A second version of the email is created

The prompt is cleared

The draft is deleted

Copilot turns off automatically

Which of the following can you directly adjust using the options below the Retry button in Copilot?

File format

Sender’s name

Tone and length

Email subject