Today I have another really quick but very useful Outlook tip for you. Do you ever find yourself typing the same thing over and over in an email? If so, then you need to know about. Quick parts. Let's take a look. Now in this scenario, I work at a spa retreat and I handle all of the incoming inquiries, and most of the time it's people asking various different questions about the services that we offer.
So instead of just typing the same thing over and over again, I can make my life a lot easier and more efficient by using quick parts. So in this email just here, you can see that this is the text that I basically have to type over and over again. So what I can do is simply select all of the texts that I want to reuse and I can save this as a quick part.
Now we do that by going up to the Insert ribbon, and in the text group we have Quick parts just here. So if we click the dropdown, you can see we get safe selection to Quick part gallery. Now when we do that, it's gonna pop open this little building block box. And we can give this quick part a name. So I'm gonna call it Spa Info.
Now there are all different kinds of galleries that we can save this to. I'm just gonna leave it on the default Quick Parts. You can give it a description if you want to. I do recommend you do that in case somebody else wants to reuse the Quick part. You can give the Quick part a description. I'm not going to just to save a little bit of time, I'm just gonna click on, okay, so let's say that I've sent this email off.
I'm just gonna close it down and I'm back in my inbox and I need to respond to another customer inquiry. So let's create a new email. I'm gonna give it a subject of 'Inquiry'. We are gonna personalise it. So I'm gonna say, 'Hello Olivia', and instead of typing in all of that text and wasting a whole heap of time, I can simply go up to insert, go over to quick parts, and you can see there it is just there. So I can just click it. In it goes, I just need to do my sign off, add an email address. Click on send and I am done. How much quicker is that? And it's not just text that you can save as quick parts. Pretty much anything that you insert into an email can be saved as a quick part. So I definitely recommend you have a little play around, a little experiment because this is a great efficiency hack.
