Create Calendar Appointments FAST in Outlook

Transcript

Here's another super quick little Outlook tip for you. Now, if you look at my inbox, you can see that I've got an email in there from Layla. I'm a member of her mailing list, and she's just sent this email about a webinar that she's hosting.

Now if I want to put this into my calendar, instead of jumping across to my calendar and then creating an appointment and adding in all the details, I can simply drag and drop the email to the calendar icon. So if I grab this one just here, drag and drop it on the calendar icon in that menu bar on the left hand side and let go, it's automatically going to create an appointment for me.

And you can see it's added all of the details of that email into the body of the appointment. So all I would need to do then is adjust the date and the time, click on save and close and it's gonna add that into my calendar for me. That is a much quicker way of managing emails that need to be appointments.

So start employing that to improve your efficiency tenfold. That's it. The quickest of quick tips.

Our aim is to ensure that everyone has an excellent learning experience. With this in mind, here are some tools which might help you to achieve this:

Using the NVDA or JAWS screen reader for learners with vision loss.

Using Texthelp Read & Write for learners with dyslexia or other reading difficulties.

Please note that all downloads and links in the module will open in a new tab.

Accessible alternatives

To ensure that everyone has a great learning experience, all the learning and activities are accessible or, where required, are supported by accessible alternatives.

Quickly turn emails into Calendar events

Open your inbox and find the email you want to add to your calendar.
Click and hold the email, then drag it to the calendar icon on the left-hand side of the Outlook window.
Release the email over the calendar icon. This will automatically create a new calendar appointment with the email’s details in the body.
Edit the date and time for the appointment if needed.
Once the appointment details are correct, click Save & Close to add the appointment to your calendar.

What must you do after an email has been turned into a calendar event?

Wait for the email to automatically sync

Forward the event to someone else

Add additional contacts to the email

Adjust the date and time of the appointment

What type of information does Outlook automatically include when creating a calendar event from an email?

The sender's name and address

Only the subject of the email

The email's attachments

All the details in the body of the email